Privacy Policy

Southern Hobby Distribution Privacy Notice
Effective Date: April 10^th, 2023

Introduction

This Privacy Notice explains how Southern Hobby Distribution (“Southern Hobby,” “we,” “us,” “our”) collects, uses, shares, and protects personal information gathered through the Southern Hobby website (our “Website”) or other information gathering platforms Southern Hobby may use, as well as through our offline interactions with you. In some cases, Southern Hobby may issue more specific privacy notices for some products or services.
If you do not want your information handled as described in this Privacy Notice, please do not provide us with your information or interact with our Website.

Types of Personal Information Southern Hobby Collects

Southern Hobby may collect the following categories of personal information from and about you depending on the circumstances of your relationship with us:

Identifiers such as your name, Southern Hobby username/account, date of birth, photograph, signature, Social Security Number, email address, home address, zip code, phone number, and fax number.
Commercial information such as your Southern Hobby account ID, order number(s), purchase amount, purchase history, resale number, and tracking number.
Financial information such as bank account information, routing number, wire number, ACH number, payment method, payment terms, payment history, credit card number, credit card expiration, CVV, credit limit, and credit terms.
Internet or other electronic network and device activity such as information about your browsing behavior and interactions with our Website and promotional emails, including data from cookies and pixel tags.
Professional or employment-related information such as background check and drug test results, the information in your CV or resume, your job preferences, your job application profile, and, if you choose to disclose it, your race or ethnicity.

How We Collect Personal Information

Southern Hobby may collect personal information about you from a variety of sources, including:

From you: Information may be collected when you submit it on our Website or interact with us. For example, Southern Hobby collects the information you provide when you create an account with us, submit an order, return products, request to receive our newsletters, visit us at conferences and events, participate in our promotions, or submit a request for Southern Hobby to contact you.
From your devices: Our Website and our promotional email messages may use cookies and pixel tags to provide network and device data to our service providers, including the device model, operating system and version, the name of the domain from which you access the Internet, your Internet Protocol (“IP”) address, and the browser you use, along with activity information like the date and time you access our Website or promotional emails, which pages or portions of our Website or emails you interact with and the links you click on. Please see the section below titled “Cookies” for more information. Southern Hobby prohibits its service providers from using this information for any purpose other than to provide aggregate statistics about user interactions with our Website and promotional emails. We do not receive any device-specific or identifying information collected by these technologies.
From our service providers such as our credit card processors, background check vendors, and shipping carriers. The information we obtain from these vendors depends on the services they provide to Southern Hobby and may also be governed by these companies’ privacy policies.
From publicly available information: Southern Hobby may collect information you have publicly posted on your website or social media pages for marketing and customer relationship purposes. We may also collect information about you and your business from public databases for tax, accounting, and similar financial purposes.

How We Use Personal Information

Southern Hobby may use the personal information we collect:

To enter into and fulfill business agreements with you.
For order fulfillment, including payment processing, shipment, and returns.
To provide customer service.
To manage our relationships with our customers and vendors.
To provide you with information, marketing, communications, and offers from Southern Hobby.
To plan and coordinate trade shows and other events.
To process job applications.
To operate, maintain, and improve our Website, product offerings, and services.
To maintain the rights, safety, and security of Southern Hobby, our Website, Southern Hobby products, databases, and other technology assets.
To detect, prevent, or otherwise address fraud, security, or technical issues.
To protect your or someone else’s health, security, or welfare.
To respond to law enforcement requests and as required by applicable law, court order, or governmental regulations.
To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of a bankruptcy, liquidation, or similar proceeding, in which personal information held by us is among the assets transferred.
As otherwise described to you at the time your personal information is collected, or with your consent, if not listed here.
As otherwise required or permitted by law.

How We Share Personal Information

Southern Hobby may share your personal information for the following purposes:

With our third-party service providers who perform a variety of services and functions for Southern Hobby, such as financial and legal services, shipping carriers, and direct marketing services. Your information will only be shared on the condition that the service providers use your information only to provide the agreed services on our behalf.
With law enforcement and government or regulatory agencies as required by law, such as for tax or audit purposes, or pursuant to a lawful order.
In the event we go through a business transition such as a merger, acquisition by another company, bankruptcy, reorganization, or sale of all or a portion of Southern Hobby’s assets.

Southern Hobby may also reveal your personal information to unrelated third parties for their independent use if: (1) you request or authorize it; (2) the information is provided to comply with the law or a lawful order; or (3) the information is provided to protect Southern Hobby’s rights or safety, or the rights or safety of Southern Hobby employees or others.
Southern Hobby does not sell personal information for monetary or other valuable consideration. Southern Hobby does not share personal information for behavioral advertising purposes, including cross-context behavioral advertising.

Links to External Websites

Our Website may contain links to external websites, including social media sites such as Facebook, Instagram, Twitter, and others. A link to such sites does not imply endorsement by Southern Hobby of such sites. This Privacy Notice does not apply to those external websites, and you should review the privacy policies of these external sites.

Cookies

Cookies are text files stored on our Website’s servers and your web browser and are used by our Website to remember you for various purposes. To learn more about the cookies used on our Website, or to change or withdraw your consent at any time, please click the Cookie Settings link in the cookie notice banner or in the footer of our Website.
To provide your consent for non-essential cookies, please click on the button on the pop-up cookie banner message or adjust your preferences in Cookie Settings. Some cookies are essential for the functioning of our Website and may not be deactivated using the Cookie Settings controls.
You may also alter your browser settings to block cookies. Browsers are different, so refer to instructions related to your browser to learn about cookie-related and other privacy and security settings that may be available. For more information on cookies and how to disable them, you can consult the information provided by visiting the Networking Advertising Initiative site at optout.networkadvertising.org and the Digital Advertising Alliance site at youradchoices.com.

Google Analytics

We use Google Analytics to understand how users interact with our Website. Google Analytics uses cookies, which transmit anonymized or truncated personal data to a Google server, then evaluates the data to provide us with anonymous, aggregated usage reports for our Website.
We have disabled all Google Analytics “Data Sharing” settings to prohibit Google from using cookie-generated data for any purpose other than to provide us these anonymous usage statistics. To learn more about Google’s data sharing settings, please visit https://support.google.com/analytics/answer/1011397.
You can also find more information about Google’s data protection practices and terms of use by visiting Google’s websites at https://www.google.com/analytics/terms/us.html and https://policies.google.com/privacy?hl=en.

Do Not Track

Currently, Southern Hobby does not respond to Do Not Track (“DNT”) signals. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser. All About Do Not Track, a Future of Privacy Forum website located at https://allaboutdnt.com, has more information about DNT signals.

Your Marketing Choices

You may choose not to receive marketing emails from us by following the instructions contained in any of the marketing emails we send. Please note that even if you unsubscribe from marketing email messages, we may still email you non-marketing emails.

Job Applicants

If you apply for a job with Southern Hobby, we will use the personal data that you provide in your application, including any attachments sent, for the purpose of considering your candidacy for employment. This data includes your name, home address, email, phone number, date of birth, Social Security Number, background check and drug test results, the information in your CV or resume, your job preferences, your job application profile, and if you choose to disclose it, your race or ethnicity. If you have a social media profile, including a LinkedIn profile, Southern Hobby may review the data you choose to share on social media as well.
If you use our online job board hosted by Paycor, your personal information will also be processed according to Paycor’s privacy notice at https://www.paycor.com/privacy-policy/.

Purpose Limitation

Southern Hobby will only process personal information in a way that is compatible with and relevant to the purposes for which it was collected or authorized by you, as we notify you if the purposes change, or as described in this Notice, as updated from time to time.

Data Security

Southern Hobby will take reasonable steps to ensure that personal information is accurate, complete, current, secure, and reliable for its intended uses. We employ procedural and technological security measures that are designed to protect your personal information from loss, unauthorized access, disclosure, alteration, or destruction. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Data Retention

Southern Hobby will retain your personal information for as long as reasonably necessary for legitimate business purposes or as required by law. Personal information will be kept until it is no longer necessary to provide our products and services, to fulfill our contractual agreements with you, to comply with applicable law or legal orders, to protect Southern Hobby’s rights and interests (e.g., where the retention is necessary for the establishment, exercise, or defense of legal claims), or as otherwise needed for the purposes for which it was collected or processed.

Privacy Statement for Children

Our Website and services are not intended to be directed to children that are younger than thirteen (13). Southern Hobby does not knowingly collect or intend to collect personal information from children that are younger than thirteen (13). If you believe we might have any information from or about a child under thirteen (13), please contact us via email at webmaster@southernhobby.com or by phone at 800-473-2804.

Selling or Sharing Personal Information and Profiling

Southern Hobby does not sell personal information for monetary or other valuable consideration. We do not share personal information for behavioral advertising purposes, including cross-context behavioral advertising. We do not use sensitive personal information for inferring characteristics about individuals. Southern Hobby does not use automated processing of personal information for profiling purposes.

Your Rights

Some privacy laws provide certain rights for individuals. You may have the following rights, in accordance with applicable laws and subject to necessary validation of your identity:

Request to access or obtain a copy of your personal data.
Request correction of inaccurate personal data relating to you.
Request deletion of your personal data.
Unsubscribe or object to Southern Hobby’s processing of your personal data for direct marketing.

Only you or someone legally authorized to act on your behalf may make requests regarding your personal data and data protection rights.
To exercise these rights, please send an email to webmaster@southernhobby.com with the details of your request or contact us by phone at 800-473-2804. We will take steps to verify your identity before processing any request to access or request to delete. We will not fulfil your request unless you have provided sufficient information for us to verify you are the individual about whom we collected Personal Information. We will only use the Personal Information provided in the verification process to verify your identity or authority to make a request and to track and document request responses unless you initially provided the information for another purpose.
You may use an authorized agent to submit a request relating to your rights. When we verify your agent’s request, we may verify both your and your agent’s identity and request a signed document from you that authorizes your agent to make the request on your behalf. To protect your Personal Information, we reserve the right to deny a request from an agent that does not submit proof that they have been authorized by you to act on your behalf.

Non-Discrimination

Southern Hobby does not discriminate against individuals who exercise their rights under federal or state law. In particular, we will not engage in the following in a discriminatory manner:

Deny you goods or services.
Charge you different prices or rates for goods or services, including through granting discounts and other benefits, or imposing penalties.
Provide you with a different level or quality of goods or services.
Suggest that you may receive a different price, rate, or level of quality of goods or services.

International Users Outside of the US and Canada

Southern Hobby’s Website is not intended for use by and is not directed to residents outside of the United States. All data is stored and processed in the United States. By using and accessing our Website, users who reside or are located in countries outside of the United States (e.g., the European Union) agree and consent to the transfer to and processing of personal information on servers located outside of the country where they reside, and that the protection of such information may be different than required under the laws of their residence or location.

Privacy Notice Changes and Updates

This Privacy Notice may be amended at any time. If material changes are made in how personal information is collected, used, disclosed, or otherwise processed, this Privacy Notice will be updated, including the “Effective Date” at the top of this Privacy Notice. We recommend that you review the Privacy Notice each time you visit our Website to stay informed of our privacy practices. Any changes will be effective when we post the updated Privacy Notice.

Contact Information

All questions, complaints, or comments about this Privacy Notice or Southern Hobby’s data protection practices can be submitted to Southern Hobby by email at webmaster@southernhobby.com or by phone at 800-473-2804. We will respond to you as soon as reasonably possible.

Supplemental Chart on Collection, Usage, and Sharing

Data Category	Data Sources	How We Use This Data	Categories of Third Parties With Which Data May Be Shared
Identifiers	From You Publicly Available Information	Accounting Conferences and Events Credit Card Processing Customer Relationship Management Customer Service Direct Marketing Leads Management Order Processing Promotions Recruiting Returns Sales Analytics Social Media Taxes Vendor Management Website Management	Our Service Providers Government/Regulatory Bodies as Required by Law
Commercial Information	From You Publicly Available Information	Accounting Conferences and Events Credit Card Processing Customer Relationship Management Customer Service Leads Management Order Processing Promotions Returns Sales Analytics Social Media Taxes Vendor Management Website Management	Our Service Providers Government/Regulatory Bodies as Required by Law
Financial Data	From You Our Service Providers	Accounting Credit Card Processing Order Processing Returns Vendor Management	Our Service Providers
Internet Or Other Electronic Network and Device Activity	From You Your Devices	Direct Marketing Website Management	Our Service Providers
Professional or Employment -Related Information	From You Our Service Providers Publicly Available Information	Recruiting	Our Service Providers